Organizations

The Organizations area is where System administrators maintain master organization records in the platform. Each organization stores legal identity, location, and contact details. The same record can later be linked to a Supplier account, a Customer account, both, or neither—those accounts are created and managed under Suppliers and Customers.

Only users with the System administrator role can open Organizations. The menu item appears under SYSTEM in the sidebar, below Users. No other role has access to this section.

Accessing Organizations

Sign in with a System administrator account.
In the left sidebar, open the SYSTEM section.
Click Organizations.

Organizations list

The list shows all organizations, including soft-deleted ones. Deleted rows are styled differently and display a DELETED badge next to the name.

Search

Use the Search field to find organizations by organization name or organization number. Results update automatically as you type.

Table columns

Column	Description
Organization name	Sortable (default: name ascending)
Organization number	The organization’s registration or identifier number
Municipality	Sortable
Region	Sortable
Actions	Row menu (see below)

Pagination shows Showing X–Y of Z results (20 organizations per page by default).

Sorting

Open the column header menu (three dots) on sortable columns and choose Sort ascending or Sort descending for:

Organization name
Municipality
Region

Row actions

Open the Actions menu (⋮) on a row.

Action	When available	Description
View	Active organization only	Opens the organization profile
Edit	Active organization only	Opens the Edit organization side panel
Recover	Soft-deleted organization only	Restores the organization (see Recover an organization)
Delete	Active organization	Soft-deletes the organization (see Delete an organization)
Permanently delete	Soft-deleted organization	Removes the record permanently when allowed (see below)

Add organization

Click ADD ORGANIZATION above the table to open the Add organization side panel.

Field	Required	Notes
Organization name	Yes	2–255 characters
Organization number	Yes	2–255 characters
Legal form	Yes	Private, Public, or Mixed
Type of organization	Yes	School, Business, Municipality, Government agency, or Other
School type	If type is School	Required only when Type of organization is School (e.g. primary school, upper secondary school, adult education)
Country	Yes	Select country first
Region	Yes	Options depend on the selected country
Municipality	Yes	Options depend on the selected region
Post number	Yes	2–255 characters
Digital address	No	Optional URL or digital contact (2–255 characters if provided)
Address	Yes	Street or physical address (2–255 characters)
Phone number	No	Optional
Website	No	Optional; must be a valid URL if provided
Email	No	Optional; must be a valid email if provided

Country, Region, and Municipality work together: changing the country resets region and municipality; changing the region resets municipality.

Click CREATE to save. The new organization appears in the list and can be used when creating Supplier or Customer records.

View Organization

View an organization by clicking View in the Actions menu (⋮) for the specific organization.

The header shows the organization name, region, and address, with an EDIT button.

Details

Field	Description
Organization name	Legal or display name
Organization number	Identifier number
Legal form	Private, Public, or Mixed
Type of organization	School, Business, Municipality, Government agency, or Other
School type	Shown only when type is School
Country	Country name
Region	Region name
Municipality	Municipality name
Post number	Postal code
Digital address	URL or digital contact, or — if empty
Address	Physical address
Phone number	Contact phone, if set
Website	Website URL, if set
Email	Contact email, if set

EDIT opens the same fields as Add organization in a side panel or dialog. Click UPDATE to save changes.

Delete an organization

Start deletion from the list Actions menu → Delete (or Permanently delete for an already soft-deleted row).

Soft delete (active organization)

Read the warning. The message depends on linked accounts:
- Organization only — the organization will be marked deleted and unreachable.
- With supplier — the organization and the connected supplier account will be marked deleted.
- With customer — the organization and the connected customer account will be marked deleted.
- With supplier and customer — the organization and both connected accounts will be marked deleted.
Type DELETE in the confirmation field (exact text, case-sensitive).
Click DELETE.

Soft-deleting an organization automatically soft-deletes its linked Supplier and/or Customer account if those exist and are still active.

The organization remains in the list with a DELETED badge. It cannot be viewed or edited until recovered.

Permanent delete (soft-deleted organization)

For a row that is already soft-deleted, Permanently delete removes the organization record from the database permanently.

Permanent delete is blocked if the organization still has a linked Supplier or Customer record (even soft-deleted), because that counts as critical related data. Remove or resolve those links first, or keep the organization soft-deleted. When permanent delete is allowed, you still must type DELETE to confirm.

Recover an organization

For a soft-deleted organization, open Actions → Recover.

Confirm in the dialog. The organization is restored and becomes active again in the list. Recover linked Supplier and Customer accounts separately under Suppliers and Customers if they were soft-deleted with the organization.

How organizations relate to suppliers and customers

Concept	Description
Organization	Master record with legal and address data (this section)
Supplier	Operational supplier account tied to one organization (see Suppliers)
Customer	Operational customer account tied to one organization (see Customers)

Creating an organization here does not by itself create a supplier or customer. After the organization exists, create or link the Supplier or Customer under the corresponding menu when you need that account type.

Account overview — system administrator responsibilities, including organization management at a high level
Users — user accounts that may become Supplier admin or Customer admin for an organization