Calendar
As a Service administrator, the Calendar shows scheduled events for services assigned to you. You can filter the schedule, create and update on-request events, manage course instance events through linked tools, and open event details within that scope.
Accessing the Calendar
Click Calendar in the main navigation menu.
Calendar layout
Views and navigation
| Control | Description |
|---|---|
| Day / Week / Month / Year / List | Change how time is displayed (week is the default). |
| Previous / Next | Move to another period. |
| Today | Return to the current date range. |
| Date range (title) | Click to open a date picker and jump to a specific date. |
| Show weekends | Show or hide Saturday and Sunday in week/day views. |
Event types on the grid
| Appearance | Meaning |
|---|---|
| Default color | On-request application events under your services |
| Teal | Course instance events for courses in your services |
| Red | Canceled events (labeled on the block) |
Click an event to open Event details in the right sidebar.
Which events you see
You see calendar events only when they belong to services you administer:
- On-request applications under those services
- Course instances whose course belongs to one of those services
Events for other services do not appear.
Filters
Use SHOW FILTERS / HIDE FILTERS above the calendar. Filter options are limited to subjects, professionals, services, and languages that appear in your visible events.
| Filter | Purpose |
|---|---|
| Subject | Limit to one or more subjects |
| Subject area | Limit to subject areas (including “no subject area” where applicable) |
| Professional | Limit to events for selected professionals |
| Type of application | On request, Scheduled (course instances), or Ongoing |
| Service | Limit to one or more services |
| Language | Limit to one or more languages |
Use CLEAR FILTERS to reset your selection.
Event details
When you select an event, the sidebar may include:
- Application ID — link to the application when you can open it
- Title, service, subject, subject area (as applicable)
- Course code, course title, course instance code (for course events)
- Start time and End time
- Language, professional, substitute professional (if assigned)
- Status (for course instances)
- Participating attendees count (when shown)
- OPEN CLASSROOM — open or copy the meeting link
- Created by / Last edited by
- Cancellation details (who canceled and note), when applicable
For course instance events, MANAGE EVENTS opens instance management for that course.
Actions you can take
Create events
- Click ADD EVENT, or select a time range on the grid.
- New events are tied to accepted on-request applications in your services.
Edit events
| Event type | From the calendar |
|---|---|
| On-request application | Use the pencil in Event details, or drag / resize the block on the grid to change times (not into the past). |
| Course instance | Use MANAGE EVENTS in the sidebar—not by dragging on the grid. |
Editing is blocked if the event is canceled, locked, linked to a transaction (billing), tied to a stopped application, or on a finished course instance.
Cancel and delete
- Cancel — use the cancel icon in Event details for on-request and course events in your services.
- Delete — available for on-request application events only; disabled if a transaction exists.
Substitute professional
On events with a professional assigned, use + / − next to Substitute professional to assign or remove a substitute.
Track attendance
On course instance events where attendance is configured, Track attendance appears in the sidebar. It opens the same dialog as on Attendance Sessions. See Attendance.
If an event is missing
Confirm the event belongs to a service you administer and that active filters are not hiding it.