Attendance

The Attendance area lets Mentors view attendance for attendees on scheduled course applications where you are assigned as mentor. You cannot change attendance statuses, course completion status, or attendance adjustments.

Only courses with Attendance tracking enabled have sessions and data here. Applications and instances without tracking do not appear.

Attendance appears under MENTOR in the sidebar. You see sessions and attendees only when you are linked to the Course application as mentor.

Accessing Attendance

Sign in with a Mentor account.
In the left sidebar, open MENTOR.
Click Attendance.

The page title is Attendance. Four tabs share the same heading:

Tab	Purpose
Sessions	Sessions that include your attendees
Courses	Course instances involved
Attendees	Attendees you mentor on those applications
Report	Date-filtered metrics for your attendees

Pagination shows Showing X–Y of Z results (20 rows per page by default).

Read-only access

Action	Mentor
View sessions, courses, attendees, reports	Yes — mentor-linked Course applications only
View session detail	Yes — read-only statuses and attended time
Change attendee session status	No
Change course completion status	No — view chips and history only
Attendance adjustments	No

Sessions

A session appears in the list only when at least one enrolled attendee belongs to a Course application on which you are assigned as mentor. Attendance sessions are created automatically after the event start time has passed, when tracking is enabled and eligible attendees exist.

The Attendees column shows how many of your attendees took part in that session.

Filters

Control	Description
SHOW FILTERS / HIDE FILTERS	Opens advanced filters above the table
Course instance code filter	Searchable select; limits the list to one instance. Results update automatically (debounced).
CLEAR FILTERS	Resets filter selections

Table columns

Column	Description
Event title	Title shown on the calendar event
Date	Event date (DD-MM-YYYY). Sortable (default: date descending).
Time	Start and end time (HH:MM – HH:MM)
Course type	Regular course (ongoing courses are not included in mentor attendance)
Course title	Catalogue title
Course instance code	Instance identifier
Attendees	Count of your attendees on this session
Actions	Row menu

Row actions

Open the Actions menu (⋮) and choose View to open the attendance detail dialog (read-only). See View attendance below.

View attendance (session detail)

Opened from Actions → View. The dialog uses the same layout as Track attendance. Only your attendees on that session are listed.

Session details

Field	Description
Date / Time	When the session took place
Course title / Course type	Course context
Professional	Assigned professional name and email
Substitute professional	Shown when a substitute was assigned on the event (name and email)
Attendees	Count of your attendees shown in the list
Status	Incomplete or Completed

Attendees list

Area	Description
Name and email	Attendee identity
Consecutive absences	Warning icon when the attendee has three or more consecutive absences
Status	Read-only chip — see Attendee session statuses
Attended	Time counted for this session

Close the dialog with X or by clicking outside it.

Attendee session statuses

Status	Meaning
Not marked	No decision recorded yet
Present	Attended the session
Absent	Did not attend
Late	Attended but late

Courses

The Courses tab lists course instances where you have mentor-linked attendance data.

Table columns

Column	Description
Course title	Catalogue title
Course type	Regular course
Course instance code	Instance identifier
Professional	Assigned professional name
Actions	Row menu

Row actions

Action	Description
Sessions	Opens the Sessions tab filtered to this course instance code
Attendees	Opens the Attendees report for this instance (see below)

Attendees report (per course instance)

From Courses → Attendees, the page title is {Course title} – {Instance code} – Attendees report. The Courses tab stays highlighted in the tab bar.

Main attendees table

Lists your attendees who have started or completed at least one tracked session for this instance.

Column	Description
First name / Last name	Sortable
Email	Contact email
Personal number	Swedish personal identity number when stored
LMA number	When applicable
Number of sessions	Total tracked sessions for this attendee on the instance
Sessions attended	Count and percentage (present or late sessions)
Attended	Total attended time for the course
Course completion status	Read-only chip (info icon: status applies at course level)
Status changed	Last change timestamp; history icon opens status change logs

If an attendee remains Paused on an ongoing course for more than one year after their latest qualifying decided start date (accepted application, participating, not moved, not refunded, and confirmed), the system automatically sets their course completion status to Canceled. You can see this in the status change logs as an automatic note.

Sortable columns use the column header menu (three dots): Sort ascending / Sort descending.

Not started

On scheduled courses, a separate Not started section may appear below the main table. It lists attendees who are approved on this instance but have not attended any session yet — their Starting date has not passed and they do not appear in any session for this instance.

Once their first session runs and attendance is recorded, they move to the main table above. The section shows the same identity columns as the main table, plus Starting date (the first session they are expected to attend).

Attendees

The Attendees tab lists every attendee who appears in your mentor-linked attendance data.

Search

Use the Search field to find attendees by name or email. Results update automatically as you type. If nothing matches, a no results message is shown.

Table columns

Column	Description
First name	Sortable (default: ascending)
Last name	Sortable
Email	Sortable
Personal number	Formatted when present
LMA number	When stored
Actions	Row menu

Row actions

Action	Description
View	Opens Attendee Courses for that attendee

Attendee Courses

The page title is Attendee Courses. A profile header shows the attendee’s name, email, Personal number, and LMA number.

Courses table

Lists scheduled courses that the attendee attends on applications where you are assigned as mentor.

Column	Description
Course title	Sortable
Course type	Regular course
Course instance code	Sortable
Professional	Assigned professional
Number of sessions	Total sessions on that instance
Sessions attended	Count and percentage
Attended	Total time for the whole course (tooltip: entire course, not a date filter)
Course completion status	Read-only status chip when applicable
Status changed	Timestamp and history icon for change logs

Report

The Report tab provides a wide table of attendance metrics per attendee and course instance, filtered by date range.

Filters and search

The Start date range filter is always visible. There is no Hide filters control.

Control	Description
Start date range filter	From – to. Empty by default — no report rows are listed until you select a range. Latest end date: yesterday. Earliest start: roughly the past year. In the date picker, use Select to confirm. Results update automatically (debounced). There is no separate Filter results button.
CLEAR FILTERS	Always visible. Clears the date range (and any other filters). Also clears the search field.
Search	Appears only after a date range returns at least one row (or while a search term is active). Searches first name, last name, full name, email, personal number, and LMA number within the selected filters. Changing or clearing filters resets search.

Table columns

Column	Description
First name / Last name	Sortable
Email
Personal number / LMA number / Phone number
Course title	Sortable
Course type	Regular course
Instance code	Course instance code
Course completion status	Overall completion status (read-only); history icon for logs
Status changed	Last completion status change
Start date	First attendance record (tooltip: first event the attendee should participate)
Number of sessions	Sessions in the filtered period
Sessions attended	Present or late sessions in the period
Attended	Time attended in the selected date range only (info icon)
Total attended	Time attended for the entire course (info icon)
Absent time	Absent time in the date range (info icon)
Total absent time	Absent time for the entire course (info icon)
Late sessions	Count of sessions marked late in the period
Lateness	Total late minutes in the period

There is no Customer column and no Decided start date column (mentor report scope). Sort First name, Last name, or Course title from the column header menu.

How Attendance relates to other areas

Area	Relationship
Applications (mentor menu)	Mentor assignment on Course applications determines what you see here
Calendar	Event schedule for instances you follow